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About Write-N-Cite
Downloading Instructions
Write-N-Cite Remotely
Getting Started
Citing References
Formatting Bibliography

About Write-N-Cite

With Write-N-Cite, you can cite references in a manuscript with the click of a button. Write-N-Cite is an OPTIONAL plug-in that is downloaded to a user's computer and when run, accesses a LIMITED version of their RefWorks account. Write-N-Cite for Windows installs a button on your desktop as well as an icon on the Word toolbar and a menu option in Word, under Tools. Any of these options will launch Write-N-Cite.
  • Write-N-Cite for Windows works only with Microsoft Word.
  • Using Write-N-Cite from off-site may require configuration for a proxy server.
  • There are Write-N-Cite versions for both Mac and PC. Compatibility requirements are in the online help.
  • Mac version is a zipped file. We recommend using Stuffit to unstuff the plug-in.

Download Instructions

To use Write-N-Cite with RefWorks you must download a small utility program to your computer. From the main RefWorks page, click on Tools, and then Write-N-Cite. Follow the download instructions.
write n cite

Starting Write-N-Cite
After you have installed the Write-N-Cite program, open it from within Word by clicking the toolbar icon or by selecting it from the Tools drop down menu. You can also launch the program from the Write-N-Cite icon on your desktop or by clicking on the Start menu and selecting RefWorks from All Programs. If you launch the program from the desktop icon or the Start menu, it automatically opens a copy of Word for you.

Using Write-N-Cite Remotely

Union Institute uses a proxy server to authenticate users and not the RefWorks Group Code. In order to set-up Write-N-Cite for use remotely, you will need to load the WNC Proxy Configuration Utility.
  1. From the Start Menu, select Programs and Refworks.
  2. proxy menu

  3. Click on WNC Proxy Configuration Utility. You will be prompted to enter your proxy url in the dialog box.
  4. Enter the following url and click OK.

    proxy url

After running the utility you will now be directed to log in with your MyUnion ID and password whenever you access Write-N-Cite rather than going directly through RefWorks.

Please note: When you log in, the Write-n-Cite window should look like this:

right write-n-cite version

If, after adding the proxy configuration, your Write-n-cite window looks like this:

wrong write-n-cite version

please contact a reference librarian for a remote code that will enable you to use the correct Write-n-cite tool.

Using Refworks

  1. Now each time Microsoft Word is opened, there will be a red "Write-n-Cite" button on the tool bar. Launch Write-N-Cite from within Word by clicking the toolbar button (Windows users only) or by selecting Write-N-Cite from the Tools menu. You can also launch the program from the Write-N-Cite icon on your desktop or by clicking the Start menu and selecting RefWorks from All Programs. If you launch the program from the desktop icon, it automatically opens a copy of Word.

  2. write-n-cite icon

    Mac Users: In addition to the standard Macintosh menus, there is a Word menu in Write-N-Cite which lists open Word documents. This is a convenience which allows you to activate Word or select a document to bring forward.

  3. A new window will pop up, prompting a RefWorks log in. When the login dialog box appears, enter your user name and password and click Login.
    write-n-cite login

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Citing References

  1. An abbreviated version of the RefWorks database will be displayed. As you write in Word, click on the "Cite" link next in the Write-n-Cite window to the citation you need to include. From your Word Processor, click the insertion point (the point where you want the reference inserted).
  2. Switch to Write-N-Cite and click the Cite link next to the correct reference.

  3. cite screen
  4. Write-N-Cite automatically inserts the opening and closing curly brackets as well as the Ref ID, Author Last Name and Year. This is called a Citation Placeholder and it is what RefWorks reads when formatting your paper. As you go along, the utilitity will input citations with slightly unusual formatting. Don't be alarmed: this formatting will be corrected when the final paper version is generated.

  5. intext screen

  6. If you want to modify or remove information that will appear in the formatted citation, click on the Edit Citation link in the upper right-hand corner of the Write-N-Cite window.
  7. To cite a second reference in the same location, click the Cite link for the second reference. The reference information is automatically inserted in the same set of curly brackets.

Creating a Bibliography

  1. Click Bibliography to generate the formatted paper.

  2. bib screen

  3. Select the correct Output Style and select Create Bibliography.

menu screen

You do not need to select the file since Write-N-Cite is already linked to the current document. A new Word window will open up, with your document renamed (such as "Final - Test paper"). The in text citations will appear, as well as the reference list/bibliography, according to the style selected. Remember, if you need to make edits to the document, be sure to edit the original document and re-create the formatted document by running the bibliography process again.
final bib screen

references screen

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